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    6. 11.    
Regular City Council Meeting
Meeting Date: 01/10/2019  

Information
Agenda Item
Resolution - Facilities: Consider a resolution authorizing the Mayor to execute Contract 14153, an agreement with Parkhill, Smith and Cooper (PSC), Inc., for professional architectural and engineering services for the construction of a new Police Headquarters Facility.
Item Summary
This $1,812,289 contract includes professional services related to the design, plans, specifications, and estimates for the construction of a new Police Headquarters Facility. The contract deliverables include the final construction documents, plans, and specifications for the construction of this new facility. Scope shall include Architectural, Interior Design, Structural, Mechanical, Electrical and Plumbing Engineering, and Surveying/Platting/Zoning. It also includes Site Development (Geotechnical, Civil Engineering and Landscape Architecture), Information Technology/Audio-Video/Security, Furniture, Fixtures & Equipment (FF&E), Bidding/Contract Administration, Move Management, and reimbursable expenses.

The new Police Headquarters Facility, containing approximately 47,000 square feet, is to be built on City-owned property in the downtown area.

The City of Lubbock solicited qualified firms for this project via a Request for Qualifications (RFQ) process using the following criteria: Organization/Qualifications (30%); Experience on similar projects (30%); Project approach (30%); and Overall responsiveness to RFQ (10%). Six (6) firms submitted their qualifications. Three (3) responses were from firms located in Lubbock, and three (3) responses were from firms located in other cities.

The Selection Committee members included staff from Facilities Management, Public Works, Police Department and Senior Management.

Initial scores ranged from 67 to 91. Based on these scores, the Selection Committee chose the top three (3) firms to provide oral presentations. These were: MWM Architects, Inc., Lubbock, TX, Parkhill Smith & Cooper, Inc., Lubbock, TX, and Brinkley Sargent Wiginton Architects, Dallas, TX. After the oral presentations, the following ranking was given:
 
Firm Points
Parkhill Smith & Cooper, Inc. (PSC), Lubbock, Texas 86.5
MWM Architects, Inc., Lubbock, Texas 85.5
Brinkley Sargent Wiginton Architects, Dallas, Texas 76.0

PSC was selected for this project based on their expertise of this type of facility and overall ranking throughout the RFQ selection process. The City met with PSC and negotiated the proposed contract for the total amount of $1,812,289.

The proposed timeline for the delivery of the construction documents will be nine hundred sixty (960) days from award of this contract to Parkhill Smith & Cooper, Inc.
Fiscal Impact
$60,000,000 is appropriated in Capital Improvement Project No. 92551, Public Safety Improvements Project, with $1,812,289 available for this purpose.
Staff/Board Recommending
Mark Yearwood, Assistant City Manager
Greg Stevens, Police Chief

Attachments
Resolution
Contract
Budget Detail
CIP Detail

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