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    7. 21.    
Regular City Council Meeting
Meeting Date: 01/12/2021  

Information
Agenda Item
Resolution - Fleet Services: Consider a resolution authorizing the Mayor to execute Purchase Order 31056273, with Randall Reed's Prestige Ford, for the purchase of six pickup trucks, and Purchase Order 31056138, with Jim Bass Ford, for the purchase of two pickup trucks.
Item Summary
Purchase Order 31056273 for $$179,040, to Randall Reed's Prestige Ford of Garland, Texas, is for Line Item 1 with Option 1 power package and Option 2 towing package, in response to ITB 21-15577-RR.
Purchase Order 31056138 for $59,064, to Jim Bass Ford of San Angelo, Texas, is for Line Item 2 with Option 1 power package, in response to  ITB 21-15577-RR.

The Line Item 1 purchase of six ¾-ton Pickups, Extended Cab, 4X4, with Option 1 power package, and Option 2, towing package, is made for the following departments:
1 Pickup for Animal Services, paid from General Fund Vehicle Replacements FY 2020-21; and
2 pickups for Water Meter & Customer Service, 1 pickup for Water Distribution & Maintenance, 1 pickup for Pumping & Control, and 1 pickup for Wastewater Collection, all paid from Water/Wastewater Vehicle Replacements  FY 2020-21.
 
Vendor Unit Cost Option 1 Option 2 Unit Total Units Total
Randall Reed's Prestige Ford, Garland, Texas $28,5000 $1,090 $250 $29,840 6 $179,040
Caldwell Country Chevrolet, Caldwell, Texas $29,930     $29,930 6 $179,580
Jim Bass Ford, San Angelo, Texas $28,483 $1,250 $270 $30,003 6 $180,018
 

The Line Item 2 purchase of two ¾-ton Pickups, Extended Cab, bed delete, with Option 1 power package, is made for the following departments:
1 Pickup for Pumping & Control, and 1 pickup for Water Production, both paid from Water/Wastewater Vehicle Replacements FY 2020-21.
 
Vendor Unit Cost Option 1 Unit Total Units Total
Jim Bass Ford, San Angelo Texas $28,282 $1,250 $29,532 2 $59,064
Caldwell Country Chevrolet, Caldwell, Texas $29,540   $29,540 2 $59,080
Randall Reed's Prestige Ford, Garland, Texas $28,860 $1,090 $29,950 2 $59,900

After reviewing the bid submittal, Fleet Services recommends awarding to the lowest bidders who met all specifications:
Randall Reed's Prestige Ford of Garland, Texas, for Line Item 1, six ¾-ton pickups, Extended cab, 4X4, for $179,040; and
Jim Bass Ford of San Angelo, Texas, for Line Item 2, two (2) ¾-ton pickups, Extended Cab, bed delete for $59,064.
Fiscal Impact
$1,755,000 is appropriated in Capital Improvement Project 92676, General Fund Vehicle Replacement FY 2020-21, with $29,840 available for the purchase of Line Item 1 for an Animal Services vehicle.
 
$672,000 is appropriated in Capital Improvement Project 92677, Water/Wastewater Vehicle Replacement FY 2020-21, with $208.264 available for the purchase of Line Items 1 and 2 for Water/Wastewater Department vehicles.
Staff/Board Recommending
Mark Yearwood, Assistant City Manager

Attachments
Resolution Randall Reed
Reso Jim Bass
PO 31056273 Randall Reed
PO 31056138 Jim Bass
ITB 20-15077-RR Bid Tabulation
Budget Detail
Budget Detail
Project Summary Sheet - ITB 21-15577
CIP Detail
CIP Detail 92677

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