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Called Special Meeting of the City Council 
City of Lubbock, Texas
Meeting Agenda

October 20, 2020 at 11:00 a.m.
Daniel M. Pope, Mayor
Jeff Griffith, Mayor Pro Tem, District 3
Juan A. Chadis, Councilman, District 1
Shelia Patterson Harris, Councilwoman, District 2
Steve Massengale, Councilman District 4

Randy Christian, Councilman, District 5
Latrelle Joy, Councilwoman, District 6
     W. Jarrett Atkinson, City Manager
Chad Weaver, City Attorney
Rebecca Garza, City Secretary
http://www.ci.lubbock.tx.us

Citizens Tower, Conference Rooms 201A and 201B (In-Person)
1314 Avenue K, Lubbock, Texas
or
The Public may also listen to the meeting by calling any of the following numbers:
(346)248-7799; (669)900-9128; (253)215-8782; (301)715-8592; (312)626-6799; (646)558-8656
Toll Free at the following: (877)853-5247 and (888)788-0099
or
Webinar link: https://zoom.us/j/99962386324; Webinar ID: 999 6238 6324; Password: 967209

City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.

 
11:00 a.m. - City Council convenes in open session via teleconference/video conference and in Committee Rooms 201A and 201B, Citizens Tower, 1314 Avenue K, Lubbock, Texas. 

Pursuant to Executive Order of Governor Abbott, the City Council and the Electric Utility Board will convene in-person and via video and/or teleconference.

Participation in the Electric Utility Board Meeting: City Council will attend and participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board, in which the Board will consider the following matters:
 
             
1.   PUBLIC COMMENT
 
1. 1.   This period, of up to thirty minutes, is dedicated to public comment.  Each member of the public will have three minutes to speak.  Any member of the public that requires the assistance of a translator will have six minutes to speak.  Comments must be limited to only those items posted on the Electric Utility Board agenda.  Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting.  The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet.  If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
 
1. 2.   Alternatively, any member of the public wishing to address the Electric Utility Board, regarding any matter posted on the Electric Utility Board Agenda, may submit a public comment by email at lplcitizencomments@mylubbock.us beginning at the time this agenda is publicly posted and no later than 9:00 a.m. on October 20, 2020.  Each comment will be read aloud for a period of time not to exceed three minutes, in accordance with the practices and procedures of the Electric Utility Board.
 
2.   EXECUTIVE SESSION
 
2. 1.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 on the following competitive matters of Lubbock Power & Light:
 
2. 1. 1.  
Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
 
2. 1. 2.  
Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider).
 
2. 1. 3.  
Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies.
 
2. 1. 3. 1.  
Discuss and the Board will take possible action regarding purchased power and energy management matters.
 
2. 1. 4.  
Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
 
2. 1. 5.  
Discuss and deliberate risk management information, contracts, and strategies, including fuel hedging and storage.
 
2. 2.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code: (i) legal advice and counsel regarding the Application of the City of Lubbock, acting by and through Lubbock Power & Light for authority to establish initial wholesale transmission rates and tariffs before the Public Utility Commission of Texas, PUC Docket No. 51100; (ii) Federal Energy Regulatory Commission, Public Service Company of Colorado and Southwestern Public Service Company, Docket Nos. ER19-675-000 and EL19-83-000, and related PUC filings in PUC Docket 51162; (iii) Southwestern Public Service Company tariff filing, Docket No. ER20-277-000, and protest regarding same; (iv) legal issues regarding contract(s), license(s), and/or easement(s) herein listed on the agenda; (v) claim related to a plane crash that occurred on or about February 4, 2015, which resulted in damage to LP&L facilities; (vi) claim regarding alleged property damage occurring on or about May 30, 2019; (vii) real property processes and acquisitions; (viii) power purchase agreements; (ix) legal issues regarding customer choice and Texas Utilities Code, Chapter 40; (x) Federal Energy Regulatory Commission, Docket Nos. ER20-2824 and ER20-2829; (xi) Federal Energy Regulatory Commission, Docket No. ER21-73; and (xii) pole attachment matters.
 
2. 3.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.072, to deliberate the purchase, exchange, lease, and value of real property, regarding Lubbock Power & Light transmission and distribution easements (Electric Utility Easements).
 
2. 4.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment of a public officer or employee (Electric Utility Board).
 
12:30 p.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 12:30 p.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete.
 
3.   REGULAR AGENDA
 
3. 1.   The Board will approve the minutes from the Regular Electric Utility Board Meeting of September 15, 2020; and the minutes from the Special Electric Utility Board Meeting of October 2, 2020.
 
3. 2.   Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures, status of transmission and distribution projects, mutual aid, weather events, staffing levels, regulatory matters, and operational performance metrics.
 
3. 3.   Presentation and discussion of administrative, operational, and financial impacts and issues caused by or related to the COVID-19 pandemic, as well as measures implemented to mitigate or address the same.
 
3. 3. 1.  
Presentation and discussion regarding the suspension of disconnects during the COVID-19 pandemic, and resuming normal business practices.
 
3. 3. 2.  
Presentation and discussion regarding efforts to work with customers while resuming normal business practices, including but not limited to payment plans, and discussion regarding community resources available for utility assistance.
 
3. 4.   Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, and service issues.
 
3. 5.   Presentation and discussion of the downtown electric utility relocation project update, and utility poles and attachments by certain telecommunications providers in downtown Lubbock.
 
3. 6.   The Board will consider a resolution regarding a possible study of net metering rates, as contained in the Electric Rate/Tariff Schedule of Lubbock Power & Light, as adopted by the City Council of the City of Lubbock, and to report findings to the Electric Utility Board.
 
3. 7.   The Board will consider a resolution recommending to the City Council of the City of Lubbock, five (5) appointments and/or reappointments, as applicable, to the Electric Utility Board, in accordance with Section 2.03.415(e) of the Code of Ordinances of the City of Lubbock.
 
3. 8.   Discuss and the Board will take minuted action related to the date of the regular Electric Utility Board meetings for November 17, 2020, December 15, 2020, and January 19, 2021.
 
4.   CONSENT AGENDA
 
4. 1.   The Board will consider a resolution authorizing the Chairman of the Electric Utility Board to execute a License Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Texas Tech University, to permit its art students over the age of eighteen (18), its professors, and teaching assistants of a certain, later-designated art class, access to the exterior wall of the McCullough Substation in order to paint a mural thereon.
 
4. 2.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Second Amendment to Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light, and HPI, LLC regarding the GT-3 reassembly RFP.
 
4. 3.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Fourth Amendment to Professional Services Agreement, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and IEM Energy Consultants, LLC regarding professional engineering services relating to the evaluation of damage to gas combustion turbines and procurement and construction support related to same.
 
4. 4.   The Board will consider a resolution authorizing the Director of Electric Utilities to execute that certain Second Amendment to Professional Services Agreement, by and between the City of Lubbock, acting by and through Lubbock Power & Light and Black & Veatch Corporation, to extend the term and provide additional compensation, each related to program engineering services regarding LP&L transmission and substation activities.
 
4. 5.   The Board will consider a resolution approving and authorizing the Chairman of the Electric Utility Board to execute that certain Release of Liability and Final Settlement Agreement by and between Robert Timothy Rice (“Executor”), individually and as representative of the Estate of Kenneth Michael Rice (the “Estate”) and the City of Lubbock and the City of Lubbock’s municipally owned utility, Lubbock Power & Light, regarding damages incurred arising out of an airplane collision on or about February 4, 2015.
 
4. 6.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light and Higher Power Electric, LLC, RFP# 7165-20-ELD, for LP&L Holly to Slaton and Thompson to Vicksburg Transmission Line Construction Services.
 
4. 7.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Anixter Power Solutions, ITB# 7166-20-ELD, for LP&L Distribution VFI Transformers.
 
4. 8.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light and Utility Contractors of America, Inc., RFP# 7167-20-ELD, for LP&L 26th Street and Loop 289 Boring Services.
 
4. 9.   The Board will consider a resolution rejecting all bids for ITB# 7170-20-ELD, for LP&L Replace Broadway Tunnel with LED Lights and Control Box Upgrades.
 
4. 10.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light and Bird Electric Enterprises, LLC, RFP# 7171-20-ELD, for LP&L Dunbar Tie-In Transmission Line Construction Services.
 
4. 11.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Change Order #3 by and between the City of Lubbock, acting by and through Lubbock Power & Light and Utility Construction Services LLC, RFP# 7164-19-ELD, for LP&L Northwest to Mackenzie Transmission Line Construction Services.
 

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