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Called Special Meeting of the City Council 
City of Lubbock, Texas
Meeting Agenda

November 18, 2019 at 11:00 A.M.
Daniel M. Pope, Mayor
Jeff Griffith, Mayor Pro Tem, District 3
Juan A. Chadis, Councilman, District 1
Shelia Patterson Harris, Councilwoman, District 2
Steve Massengale, Councilman District 4

Randy Christian, Councilman, District 5
Latrelle Joy, Councilwoman, District 6
     W. Jarrett Atkinson, City Manager
Chad Weaver, City Attorney
Rebecca Garza, City Secretary
http://www.ci.lubbock.tx.us

404 Municipal Drive, LP&L Operations Training Room, Lubbock, Texas

City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.

 
11:00 a.m. - City Council convenes in open session at LP&L Operations Training Room, 404 Municipal Drive, Lubbock, Texas.


12:30 p.m. – Approximately - Following completion of the Executive Session, the City Council and the Electric Utility Board will reconvene in open session. It is anticipated that the open session will begin at 12:30 p.m. However, this is an approximation and the Board and City Council may begin the open session earlier or later depending on  when the Executive Session is complete.


Participation in the Electric Utility Board Meeting:
City Council will attend, participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board in which the Board will consider the following matters:

 
             
1.   PUBLIC COMMENT - This period, of up to thirty minutes, is dedicated to public comment.  Each member of the public will have three minutes to speak.  Any member of the public that requires the assistance of a translator will have six minutes to speak.  Comments must be limited to only those items posted on the Electric Utility Board agenda.  Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting.  The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet.  If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
 
2.   EXECUTIVE SESSION
 
2. 1.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 on the following competitive matters of Lubbock Power & Light:
 
2. 1. 1.  
Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
 
2. 1. 2.  
Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider).
 
2. 1. 3.  
Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies.
 
2. 1. 3. 1.  
Discuss and deliberate issues regarding Power Purchase Agreements.
 
2. 1. 3. 2.  
Discuss and the Board will take possible action related to purchased power and energy management services.
 
2. 1. 4.  
Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
 
2. 1. 5.  
Discuss and deliberate risk management information, contracts, and strategies, including fuel hedging and storage.
 
2. 2.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code ((i) Certificate of Convenience and Necessity issues, including but not limited to Public Utility Commission Docket Nos. 48625, 48668, 48909, and 49151 related to Order issued in the Application of the City of Lubbock through Lubbock Power & Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No. 47576; (ii) Project to Monitor Lubbock Power & Light’s Transition to ERCOT, Public Utility Commission Project No. 48113;  (iii) Federal Energy Regulatory Commission, Public Service Company of Colorado and Southwestern Public Service Company, Docket Nos. ER19-675-000 and EL19-83-000, and Southwestern Public Service Company tariff filing, Docket No. ER20-277-000; (iv) Power Purchase Agreements; (v) real property processes and acquisitions; (vi) claims related to automobile collisions of July 23, 2019; (vii) issues related to Transmission Cost of Service (TCOS) case to be filed with the Public Utility Commission of Texas in 2020; and (viii) legal advice and counsel regarding statutory updates.
 
2. 3.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.072, to deliberate the purchase, exchange, lease, and value of real property, regarding Lubbock Power & Light transmission and distribution easements. (Electric Utility Easements)
 
2. 4.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment of a public officer or employee (Electric Utility Board).
 
3.   REGULAR AGENDA
 
3. 1.   The Board will approve the minutes from the Regular Electric Utility Board Meeting of October 15, 2019.
 
3. 2.   Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures, status of transmission and distribution projects, and LP&L staffing and performance. 
 
3. 3.   Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, and service issues.
 
3. 4.   The Board will consider a resolution recommending that the City Council of the City of Lubbock name certain substations as follows: 
 
3. 4. 1.  
Yellow House Canyon Substation, for the LP&L substation to be constructed near X-FAB and near Yellow House Canyon Park (previously referred to as X-FAB Substation);
 
3. 4. 2.  
Dunbar Substation, for the LP&L substation to be constructed east of Loop 289, and east of existing Wadsworth Substation, near the Dunbar Historical Lake (previously referred to as Wadsworth Substation); and
 
3. 4. 3.  
Posey Substation, for the LP&L substation to be constructed south of Lubbock, near the community of Posey (previously referred to as New Oliver Substation).
 
3. 5.   The Board will consider and take possible minuted action related to the date and place of the regular Electric Utility Board meeting of December 17, 2019, and the place of the regular electric utility board meetings moving forward.
 
4.   CONSENT AGENDA
 
4. 1.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain First Amendment to Contract (LP&L Gas Turbine Rotor and Component Repair—Firm Pricing) by and between the City of Lubbock, acting by and through Lubbock Power & Light and HPI, LLC.
 
4. 2.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Supplement to Engagement Letter by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Lloyd Gosselink Rochelle & Townsend, P.C.
 
4. 3.   The Board will consider a resolution authorizing the Director of Electric Utilities to execute an agreement between the City of Lubbock, acting by and through Lubbock Power & Light (LP&L), and Oracle America, Inc. (Oracle) amending the Oracle Professional Services Ordering Document, signed on May 30, 2018.   
 
4. 4.  
The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Termination of Lease by and between the City of Lubbock, acting by and through Lubbock Power & Light, and the South Plains Regional Workforce Development Board d/b/a Workforce Solutions South Plains.
 
4. 5.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a public works contract between the City of Lubbock, acting by and through Lubbock Power & Light and Utility Construction Services, LLC,  RFP# 7164-19-ELD, for LP&L Northwest to Mackenzie Transmission Line Construction Services.
 
4. 6.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order (i) as concerns line items 1, 2, 3, 5 and 7 to Altec Industries Inc., (ii) as concerns line item 4 and 6 to Terex Utilities Inc., RFP# 7105-20-EUA, for LP&L Fleet Aerial Devices and Derrick Trucks.
 
4. 7.   The Board will consider a resolution ratifying a Purchase Order, signed by the Purchasing Manager, to Valmont Utility, RFP #7149-18-ELD, LP&L Transmission Line Steel Poles for Holly to Southeast Transmission Lines.
 
4. 8.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Professional Services Agreement, by and between the City of Lubbock, acting by and through Lubbock Power & Light and Shermco Industries, for services related to communication, protection and commissioning of electric transmission and distribution substations and associated equipment.    
 
4. 9.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Caldwell Country Chevrolet, through BuyBoard contract# 521-16, for four wheel drive pickups.
 
4. 10.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Stuart C. Irby, RFP# 7102-20-ELD, for LP&L Southeast Substation Phase 2 Equipment.
 

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