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Called Special Meeting of the City Council 
City of Lubbock, Texas
Meeting Agenda

November 13, 2020 at 11:00 A.M.
Daniel M. Pope, Mayor
Jeff Griffith, Mayor Pro Tem, District 3
Juan A. Chadis, Councilman, District 1
Shelia Patterson Harris, Councilwoman, District 2
Steve Massengale, Councilman District 4

Randy Christian, Councilman, District 5
Latrelle Joy, Councilwoman, District 6
     W. Jarrett Atkinson, City Manager
Chad Weaver, City Attorney
Rebecca Garza, City Secretary
http://www.ci.lubbock.tx.us

Citizens Tower, City Council Chambers, 1314 Avenue K, Lubbock, Texas (In-Person)
& Conference Rooms 201A and 201B (Executive Session)
or
The Public may also listen to the meeting by calling any of the following numbers:
(346)248-7799; (669)900-9128; (253)215-8782; (301)715-8592; (312)626-6799; (646)558-8656
Toll Free at the following: (877)853-5247 and (888)788-0099
or
Webinar Link: http://zoom.us/j//91509766464; Webinar ID: 915 0976 6464; Password: 252852

City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.

 
11:00 a.m. - City Council convenes in open session via teleconference/video conference and in City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas.

Pursuant to Executive Order of Governor Abbott, the City Council and the Electric Utility Board will convene in-person and via video and/or teleconference.

Participation in the Electric Utility Board Meeting: City Council will attend and participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board, in which the Board will consider the following matters:
 
             
1.   PUBLIC COMMENT
 
1. 1.   This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
 
1. 2.   Alternatively, any member of the public wishing to address the Electric Utility Board, regarding any matter posted on the Electric Utility Board Agenda, may submit a public comment by email at lplcitizencomments@mylubbock.us beginning at the time this agenda is publicly posted and no later than 9:00 a.m. on November 13, 2020. Each comment will be read aloud for a period of time not to exceed three minutes, in accordance with the practices and procedures of the Electric Utility Board. 
 
2.   EXECUTIVE SESSION
 
2. 1.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 on the following competitive matters of Lubbock Power & Light:
 
2. 1. 1.  
Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
 
2. 1. 2.  
Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider).
 
2. 1. 3.  
Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies.
 
2. 1. 4.  
Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
 
2. 1. 5.  
Discuss and deliberate risk management information, contracts, and strategies, including fuel hedging and storage.
 
2. 2.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code: (i) legal advice and counsel regarding the Application of the City of Lubbock, acting by and through Lubbock Power & Light for authority to establish initial wholesale transmission rates and tariffs before the Public Utility Commission of Texas, PUC Docket No. 51100; (ii) Federal Energy Regulatory Commission, Public Service Company of Colorado and Southwestern Public Service Company, Docket Nos. ER19-675-000 and EL19-83-000, and related PUC filings in PUC Docket 51162; (iii) Southwestern Public Service Company tariff filing, Docket No. ER20-277-000, and protest regarding same;  (iv) legal issues regarding contract(s) herein listed on the agenda; (v) real property processes and acquisitions;  (vi) power purchase agreements; and (vii) legal issues regarding customer choice and Texas Utilities Code, Chapter 40.
 
2. 3.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.072, to deliberate the purchase, exchange, lease, and value of real property, regarding Lubbock Power & Light transmission and distribution easements (Electric Utility Easements). 
 
12:00 p.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 12:00 p.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete.
 
3.   REGULAR SESSION
 
3. 1.   The Board will approve the minutes from the Regular Electric Utility Board Meeting of October 20, 2020.
 
3. 2.   Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures, status of transmission and distribution projects, mutual aid, weather events, outage, and restoration efforts, staffing levels, regulatory matters, and operational performance metrics.
 
3. 3.   Presentation and discussion of administrative, operational, and financial impacts and issues caused by or related to the COVID-19 pandemic, as well as measures implemented to mitigate or address the same.
 
3. 3. 1.  
Presentation and discussion regarding the suspension of disconnects during the COVID-19 pandemic, and resuming normal business practices.
 
3. 3. 2.  
Presentation and discussion regarding efforts to work with customers while resuming normal business practices, including but not limited to payment plans, and discussion regarding community resources available for utility assistance.
 
3. 4.   Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, and service issues.
 
3. 5.   Review and distribute the following forms for the City of Lubbock: (i) Code of Ethics; (ii) Confidentiality Statement; and (iii) Conflict of Interests.
 
3. 6.   Chairman presentation regarding Electric Utility Board committee assignments.
 
4.   CONSENT AGENDA
 
4. 1.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain First Amendment to Professional Services Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Shermco Industries Inc., regarding professional consulting services related to communication, protection and commissioning of electric transmission substations, associated equipment and power plants.
 
4. 2.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light and Utility Construction Services, LLC, RFP# 7101-21-ELD, for LP&L Yellow House Canyon Tie-In Transmission Line Construction Services.
 
4. 3.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a purchase order (i) as concerns line items 1, 2, 4, 5, 6, 8, 11, 12, 13, 14, 15, 16, 17, 19 & 20 to Texas Electric Cooperatives; (ii) as concerns line items 3, 7 & 18 to Anixter Inc.; (iii) as concerns line item  9 to Techline Inc.; (iv) as concerns line item 10 to Wesco Distribution, regarding ITB 7103-21-ELD, for LP&L Primary Overhead Wires & Underground Cables - Biannual Pricing.
 
4. 4.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Caldwell County Chevrolet, ITB# 7105-21-EUA, for LP&L Fleet Pickups.
 
4. 5.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order (i) as it concerns line item 1 to Altec Industries Inc.; (ii) as it concerns line item 2 through 8 to Terex Utilities, Inc., RFP# 7106-21-EUA, for LP&L Fleet Aerial Devices and Derrick Trucks.
 
4. 6.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Second Amendment to Professional Services Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light, and SGS Engineering, LLC, regarding professional engineering services related to procurement support and construction support services and other professional engineering services related to substation and transmission and distribution issues.
 
4. 7.   Consider a resolution ratifying the Agreement for Distribution Services by and between the City of Lubbock, acting by and through Lubbock Power & Light and Higher Power Electrical, LLC, and authorizing the expenditure of funds in an amount not to exceed Two Hundred Thousand and no/100 Dollars ($200,000.00) as a result of a critical business need for distribution assistance.
 

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