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Called Special Meeting of the City Council 
City of Lubbock, Texas
Meeting Agenda

Tuesday, December 18, 2018 at 11:00 A.M.
Daniel M. Pope, Mayor
Jeff Griffith, Mayor Pro Tem, District 3
Juan A. Chadis, Councilman, District 1
Shelia Patterson Harris, Councilwoman, District 2
Steve Massengale, Councilman District 4

Randy Christian, Councilman, District 5
Latrelle Joy, Councilwoman, District 6
     W. Jarrett Atkinson, City Manager
Chad Weaver, City Attorney
Rebecca Garza, City Secretary
http://www.ci.lubbock.tx.us

Lubbock Power & Light (LP&L)
1301 Broadway, 2nd Floor Conference Room, Lubbock, Texas

City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.

 
11:00 a.m. - City Council convenes in open session at LP&L in the 2nd Floor Conference Room, 1301 Broadway, Lubbock Texas.

12:00 p.m. – Approximately - Following completion of the Executive Session, the City Council and the Electric Utility Board will reconvene in open session. It is anticipated that the open session will begin at 12:00 p.m. However, this is an approximation and the Board and City Council may begin the open session earlier or later depending on when the Executive Session is complete.

Participation in the Electric Utility Board Meeting:
City Council will attend, participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board in which the Board will consider the following matters:
 
             
1.   MINUTES
 
1. 1.   The Board will approve the minutes from the Regular Electric Utility Board Meeting on November 13, 2018.
 
2.   EXECUTIVE SESSION
 
2. 1.   Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power & Light:
 
2. 1. 1.  
Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
 
2. 1. 2.  
Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider).
 
2. 1. 3.  
Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies.
 
2. 1. 4.  
Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
 
2. 1. 5.  
Discuss and deliberate risk management information, contracts, and strategies, including fuel hedging and storage.
 
2. 2.   Hold an executive session in accordance with V.T.C.A. Government Code 551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code ((i) Certificate of Convenience and Necessity issues, including but not limited to Public Utility Commission Docket Nos. 48625, 48668 and 48909, related to Order issued in the Application of the City of Lubbock through Lubbock Power & Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No. 47576; (ii) Project to Monitor Lubbock Power and Light’s Transition to ERCOT, Public Utility Commission Project No. 48113; (iii) Power Purchase Agreements; (iv) Federal Energy Regulatory Commission, SPS Transmission Depreciation Rates Docket No. ER-19-404; and (v) Joint Report and Application of Oncor Electric Delivery Company LLC, Sharyland Distribution & Transmission Services LLC, Sharyland Utilities LP, and Sempra Energy for Regulatory Approvals under PURA §§ 14.101, 37.154, 39.262 and 39.915, Public Utility Commission Docket No. 48929).
 
2. 3.   Intentionally Omitted.
 
3.   PUBLIC COMMENT - This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
 
4.   REGULAR AGENDA
 
4. 1.   Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies,  customer concerns and complaints, billing forms and procedures and LP&L staffing and performance.
 
4. 2.   Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, purchased power cost recovery factor, and customer metering, billing and service issues.
 
4. 3.   The Board will consider, nominate and elect officers of the Electric Utility Board.
 
4. 4.   The Board will consider a resolution recommending to the City Council one (1) appointment to the West Texas Municipal Power Agency, in accordance with Section 2.03.415(e) of the Code of Ordinances, City of Lubbock, Texas.
 
5.   CONSENT AGENDA
 
5. 1.   The Board will consider a resolution authorizing the Director of Electric Utilities to execute a letter agreement between the City of Lubbock, acting by and through Lubbock Power & Light and Southwestern Public Service Company, regarding obligations concerning refunds related to natural gas pipeline rate increase filings by El Paso Natural Gas Company.
 
5. 2.   The Board will consider, and the City Council will consider, a resolution authorizing the execution of that certain Second Amendment to Power Purchase Agreement, between the City of Lubbock and the Texas Tech University System, amending the term and amounts payable for electric service to be provided under the original Power Purchase Agreement, as amended by the First Amendment to Power Purchase Agreement.
 
5. 3.   The Board will consider a resolution authorizing the Director of Electric Utilities to execute that certain Professional Services Contract, by and between the City of Lubbock, acting by and through Lubbock Power & Light and Enprotec/Hibbs & Todd, Inc., for professional services related to monitoring, closure and management of groundwater issues located at the Cooke Plant Site.
 
5. 4.   The Board will consider a budget amendment, amending the FY 2018-19 Operating Budget and Capital Program to establish Capital Improvement Project (CIP) #92608, Red Raider Substation Distribution Feeders.
 
5. 5.   The Board will consider a budget amendment, amending the FY 2018-19 Capital Program to amend Capital Improvement Project (CIP) #92404, 115kV Line Construction: Northwest - Mackenzie; CIP #92462, Substation Capacity Upgrade-McDonald; and close CIP #92499, 69/115kV Line Rebuild: Coop-Mackenzie.
 
5. 6.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Stuart C. Irby, RFP# 7104-19-ELD - LP&L NW-MK and ER-MK Transmission and Distribution Material.
 
5. 7.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order (i) as concerns line items 1 & 5 to Techline Inc.; (ii) as concerns line items 2 & 6 to KBS Electrical Dist. Inc.; and (iii) as concerns line items 3, 4, 7 & 8 to Texas Electric Cooperatives, ITB# 7111-19-ELD, for LP&L NW-MK and ER-MK Shield Wire and Conductor.
 
5. 8.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Texas Electric Cooperatives,  ITB# 7107-19-ELD - LPL NW-MK and ER-MK OPGW.
 
5. 9.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Texas Electric Cooperatives, ITB# 7112-19-ELD - LP&L MacKenzie Substation Structures & Equipment.
 
5. 10.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Versalift Southwest, Sourcewell contract 012418-TIM for a digger and bucket trucks.
 

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