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CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
December 10, 2019
8:00 A. M.


 
The City Council of the City of Lubbock, Texas met in special session on the 10th of December, 2019, at 404 Municipal Drive, LP&L Operations Training Room, Lubbock, Texas at 8:00 a.m.

 
8:05  A.M. CITY COUNCIL CONVENED
404 Municipal Drive, LP&L Operations Training Room, Lubbock, Texas
Present: Mayor Pro Tem Jeff Griffith; Council Member Latrelle Joy; Council Member Steve Massengale; Council Member Shelia Patterson Harris; City Manager W. Jarrett Atkinson; City Secretary Rebecca Garza; City Attorney Chad Weaver
Absent: Mayor Daniel M. Pope; Council Member Juan A. Chadis; Council Member Randy Christian
Note:      City Council addressed agenda items in the following order:
  • Public Comments and Executive Session
  • No quorum, of the City Council, was present for all other items.
             
1. Public Comment – This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.

No one appeared to speak.
             
2. EXECUTIVE SESSION

This meeting was called into a closed session at 8:06 a.m. under the provisions of Section 551, Texas Government Code. The meeting was called back into a public session at 9:36 a.m.
             
1. Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 on the following competitive matters of Lubbock Power & Light:
             
1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
             
2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider).
             
3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies.
             
4. Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
             
5. Discuss and deliberate risk management information, contracts, and strategies, including fuel hedging and storage.
             
2. Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code ((i) Certificate of Convenience and Necessity issues, including but not limited to Public Utility Commission Docket Nos. 48625, 48668, 48909, and 49151 related to Order issued in the Application of the City of Lubbock through Lubbock Power & Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No. 47576; (ii) Project to Monitor Lubbock Power & Light’s Transition to ERCOT, Public Utility Commission Project No. 48113; (iii) Federal Energy Regulatory Commission, Public Service Company of Colorado and Southwestern Public Service Company, Docket Nos. ER19-675-000 and EL19-83-000, and Southwestern Public Service Company tariff filing, Docket No. ER20-277-000, and protest regarding same; (iv) real property processes and acquisitions; (v) claims related to automobile collisions of July 23, 2019; and (vi) legal advice and counsel regarding statutory updates.
             
3. Hold an executive session in accordance with V.T.C.A. Government Code § 551.072, to deliberate the purchase, exchange, lease, and value of real property, regarding Lubbock Power & Light transmission and distribution easements. (Electric Utility Easements)
             
4. Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment of a public officer or employee (Electric Utility Board).
             
3. REGULAR AGENDA
             
1. The Board will approve the minutes from the Regular Electric Utility Board Meeting of November 18, 2019.

*This item was deleted.
             
2. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures, status of transmission and distribution projects, and LP&L staffing and performance.

*This item was deleted.
             
3. Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, and service issues.

*This item was deleted.
             
4. The Board will consider a resolution recommending to the City Council of the City of Lubbock, five (5) appointments and/or reappointments, as applicable, to the Electric Utility Board, in accordance with Section 2.03.415(e) of the Code of Ordinances of the City of Lubbock.

*This item was deleted.
             
4. CONSENT AGENDA
             
1. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain First Amendment to Contract (LP&L Gas Turbine Rotor and Component Repair—Firm Pricing) by and between the City of Lubbock, acting by and through Lubbock Power & Light and HPI, LLC.

*This item was deleted.
             
2. The Board will consider a resolution authorizing and directing the Chairman of the Electric Utility Board, or in his absence, the Vice-Chairman or Secretary of the Electric Utility Board, in the event an agreement is reached in the future, to execute an agreement within the settlement parameters set forth in the resolution, resolving, settling and compromising all claims related to vehicle collisions occurring on July 23, 2019, at approximately 5000 West Loop 289.

*This item was deleted.
             
3. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Anixter Inc., ITB# 7108-20-ELD, for LP&L Holly to Southeast Line Conductor and Shield Wire.

*This item was deleted.
             
4. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Stuart C. Irby, RFP# 7113-20-ELD, for LP&L Holly to Southeast Transmission & Distribution Hardware.

*This item was deleted.
             
5. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a public works contract between the City of Lubbock, acting by and through Lubbock Power & Light, and Higher Power Electrical LLC, RFP# 7104-20-ELD, for LP&L Chalker to Thompson Transmission Line Construction Services.

*This item was deleted.
             
6. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute public works contract to Mesa Line Services, LLC, RFP# 7114-20-ELD, for LP&L Erskine to Mackenzie Transmission Line Construction Services.

*This item was deleted.
             
7. The Board will consider a resolution authorizing the Director of Electric Utilities to execute that certain First Amendment to Professional Services Agreement, by and between LP&L and Principle Services, LLC, related to project management, cost tracking, scheduling, procurement assistance, landowner relations, easement support services, communications and coordination with other utilities, contractor oversight, construction management services and other professional services related to transmission and distribution infrastructure.

*This item was deleted.
             
8. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order (i) as concerns line items 8 and 12 to Stuart C. Irby; (ii) as concerns line item 24 to Wesco Distribution; (iii) as concerns line items 1 through 7, 9 through 11, 14 through 23, and 25 to Texas Electric Cooperatives; (iv) as concerns line item 13 to Techline Inc., ITB# 7110-20-ELD, for LP&L Distribution Transformers.

*This item was deleted.
9:36 A.M. CITY COUNCIL ADJOURNED
 
There being no further business to come before Council, the meeting was adjourned.


 
The December 10, 2019 Special City Council Meeting minutes were approved by the City Council on the 11th day of February, 2020.
 
  ____________________________________
DANIEL M. POPE, MAYOR
ATTEST:
 
 
___________________________________
Rebecca Garza, City Secretary
 

*This item was discussed, by the Board, without a quorum of Council Members present.

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