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Called Special Meeting of the City Council 
City of Lubbock, Texas
Meeting Agenda

December 11, 2020 at 11:00 A.M.
Daniel M. Pope, Mayor
Steve Massengale, Mayor Pro Tem, District 4
Juan A. Chadis, Council Member, District 1
Shelia Patterson Harris, Council Member, District 2   
Jeff Griffith, Council Member District 3  

Randy Christian, Council Member, District 5
Latrelle Joy, Council Member, District 6 
W. Jarrett Atkinson, City Manager
Chad Weaver, City Attorney
Rebecca Garza, City Secretary
http://www.ci.lubbock.tx.us

Via Video Conference and Teleconference
The Public may listen to the meeting by calling any of the following numbers:
(346)248-7799; (669)900-9128; (253)215-8782; (301)715-8592; (312)626-6799; (646)558-8656
Toll Free at the following: (877)853-5247 and (888)788-0099
or
Webinar Link: https://zoom.us/j/99602799791; Webinar ID: 996 0279 9791; Password: 236811

City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.

 
11:00 a.m. - City Council convenes in open session via video conference and teleconference.

Pursuant to Executive Order of Governor Abbott, the City Council and the Electric Utility Board will convene  via video and/or teleconference.

Participation in the Electric Utility Board Meeting: City Council will attend and participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board, in which the Board will consider the following matters:
 
             
1.   PUBLIC COMMENT
 
1. 1.   Public Comment. Public comment is an opportunity for the public to make comments and express a position on agenda items.  Any member of the public wishing to address the Electric Utility Board, regarding any matter posted on the Electric Utility Board Agenda, may submit a public comment by email at lplcitizencomments@mylubbock.us beginning at the time this agenda is publicly posted and no later than 9:00 a.m. on December 11, 2020. Each comment will be read aloud for a period of time not to exceed three minutes, in accordance with the practices and procedures of the Electric Utility Board.
 
2.   EXECUTIVE SESSION
 
2. 1.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 on the following competitive matters of Lubbock Power & Light:
 
2. 1. 1.  
Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
 
2. 1. 2.  
Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider).
 
2. 1. 3.  
Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies.
 
2. 1. 4.  
Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
 
2. 1. 5.  
Discuss and deliberate risk management information, contracts, and strategies, including fuel hedging and storage.
 
2. 2.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code: (i) legal advice and counsel regarding the Application of the City of Lubbock, acting by and through Lubbock Power & Light for authority to establish initial wholesale transmission rates and tariffs before the Public Utility Commission of Texas, PUC Docket No. 51100; (ii) Federal Energy Regulatory Commission, Public Service Company of Colorado and Southwestern Public Service Company, Docket Nos. ER19-675-000 and EL19-83-000, and related PUC filings in PUC Docket 51162; (iii) Southwestern Public Service Company tariff filing, Docket No. ER20-277-000, and protest regarding same;  (iv) legal issues regarding contract(s) herein listed on the agenda; (v) real property processes and acquisitions; (vi) power purchase agreements; (vii) legal issues regarding customer choice and Texas Utilities Code, Chapter 40; (vii) Claim regarding alleged property damage occurring on or about May 30, 2019, and (viii) pole attachment matters.
 
2. 3.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.072, to deliberate the purchase, exchange, lease, and value of real property, regarding Lubbock Power & Light transmission and distribution easements (Electric Utility Easements).
 
12:00 p.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 12:00 p.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete.
 
 
3.   REGULAR SESSION
 
3. 1.   The Board will approve the minutes from the Regular Electric Utility Board Meeting of November 13, 2020.
 
3. 2.   Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures, status of transmission and distribution projects, mutual aid, weather events, outage, and restoration efforts, staffing levels, regulatory matters, and operational performance metrics.
 
3. 3.   Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service issues, and administrative, operational, and financial impacts caused by or related to the COVID-19 pandemic, including but not limited to disconnects, efforts to work with customers, payment plans, and community resources available for assistance.
 
3. 4.   The Board will consider, nominate, and elect officers of the Electric Utility Board, and consider possible minuted action to appoint members for officer positions.
 
3. 5.   Discuss committee assignments and the Board will take possible minuted action to appoint members to the (i) Technical Review Committee; (ii) Financial Review Committee; (iii) Human Resources Committee; and (iv) Project Helping Hand Committee. 
 
4.   CONSENT AGENDA
 
4. 1.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Services Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light, and AGT Services, Inc., of Amsterdam, New York, RFP# 7169-20-ELP, for LP&L Gas Turbine #3 Generator Field Repair.
 
4. 2.   The Board will consider a resolution approving a form Pole Attachment License Agreement (“License”), to be executed by entities that desire to attach wires to poles owned by Lubbock Power & Light, and authorizing the Director of Electric Utilities, or his designee, to execute the various Licenses for and on behalf of the City of Lubbock, acting by and through Lubbock Power & Light, and revoking prior form Pole Attachment License Agreements and delegating authority to the Director of Electric Utilities to establish and update fees and standards as provided in the resolution.    
 
4. 3.   The Board will consider a resolution approving a form Wireless Installation License Agreement (“License”), to be executed by Network Providers that either (i) provide wireless services; or (ii) do not provide wireless services but build or install on behalf of a wireless service provider Network Nodes, as defined in the License, and authorizing the Director of Electric Utilities, or his designee, to execute the various Licenses for and on behalf of the City of Lubbock, acting by and through Lubbock Power & Light, and revoking prior form Wireless Attachment License Agreements and/or Addendums and delegating authority to the Director of Electric Utilities to establish and update fees and standards as provided in the resolution.
 

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