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    7. 11.    
Regular City Council Meeting
Meeting Date: 12/01/2020  

Information
Agenda Item
Resolution - Fleet Services: Consider a resolution authorizing the Mayor to execute Purchase Order 31055934, with Jim Bass Ford, for ten pickup trucks for Code Enforcement, Engineering Inspection Services, Building Safety, Aviation Operations, and Environmental Health.
Item Summary
In response to ITB 21-15566-KM, the following bids were received.

Line Item 1: Four ½-ton pick-up trucks, single cab, 4X4 with Option 2 towing package
3 pickup trucks for Codes Administration will replace three 2010 models in need of extensive repairs and past their useful lives.
1 pickup truck for Engineering Inspection will replace one 2004 model in need of extensive repairs and past its useful life
Vendor Total Price
Jim Bass Ford, San Angelo, Texas $26,948 X 4 units = $107,792
Randall Reed’s Prestige Ford, Garland, Texas $27,285 X 4 units = $109,940
Sewell Ford, San Angelo, Texas $33,860 X 4 units = $135,440
.
Line Item 2: Four ½-ton pick-up trucks, single cab, 4X2 with Option 6 towing package
4 pickup trucks for Building Inspection will replace one 2000 model and three 2010 models, all of which are in need of extensive repairs and past their useful lives.
Vendor Total Price
Jim Bass Ford, San Angelo, Texas $22,082 X 4 units = $88,328
Randall Reed’s Prestige Ford, Garland, Texas $22,385 X 4 units = $89,540
Sewell Ford, San Angelo, Texas $29,715 X 4 units = $118,860
 
Line Item 2: Two ½ ton pick-up trucks, single cab, 4X2 with Option 6 towing package and Option 5 power package
1 pickup truck for Aviation Operations will replace one 2008 model in need of extensive repairs and past its useful life.
1 pickup truck for Environmental Health will replace one 2008 model in need of extensive repairs and past its useful life.
 
Vendor Total Price
Jim Bass Ford, San Angelo, Texas $23,427 X 2 units = $46,854
Randall Reed’s Prestige Ford, Garland, Texas $23,435 X 2 units = $46,870
Sewell Ford, San Angelo, Texas $30,685 X 2 units = $61,370

Staff recommends award to the lowest bidder who met all specifications, Jim Bass Ford of San Angelo, Texas. Purchase Order 331055934 to Jim Bass Ford for the purchase of 10 pickup trucks, totals $242,974.

The Bid Tab Sheet is attached.
Fiscal Impact
$1,755,000 is appropriated in Capital Improvement Project 92676, General Fund Vehicle Replacement FY 20-21, with $219,547 available for the purchase of Line Items 1 and 2.  
 
$58,000 is appropriated in Airport FY 2020-21 Adopted Budget in Aviation Field Maintenance with $23,427 available for the purchase of the vehicle for Aviation Operations in Line item 2.
Staff/Board Recommending
Mark Yearwood, Assistant City Manager

Attachments
Resoution 15566
PO 31055934
Tab Sheet 15566
Budget Detail
CIP Detail
Project Summary ITB 21-15566-KM

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