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AI- 7927   8. 7.    
Regular City Council Meeting
Meeting Date: 02/12/2019  

Information
Agenda Item
Resolution - Water Operations: Consider a resolution authorizing the Mayor to execute Contract 14479 with Center Point, for mowing and related landscape maintenance services at Water Utilities Department facilities.
Item Summary
The Water Utilities Department operates and maintains numerous facilities in the Lubbock area, including the North Water Treatment Plant, three (3) elevated storage tank sites, and eleven pump station sites.  These properties comprise approximately 56 acres of land needing routine maintenance. 

This contract will ensure that all listed properties will be mowed and maintained, in compliance with City policy regarding vegetation growth, and are compliant with the Texas Commission on Environmental Quality (TCEQ) guidelines found in Title 30 Texas Administrative Code Chapter 290, for maintenance of potable water facilities.  This contract will comply with current City policy regarding keeping grass, weeds and other vegetation growth to a minimum, reducing the risk of fire.

The facilities requiring landscape maintenance were categorized in the bid specifications, based on the type of service required and the terrain of the facility.  Bidders were allowed to bid on all of the listed categories, for 22 mowing cycles annually. 

Category "B" Properties include:
North Water Treatment Facility
Pump Stations No. 3, 4, 6, 7, 8, 9, 10, 12, 14, 15, and 16
Water Tower Sites at 35th Street and Avenue W, 50th Street & Joliet Avenue, and 74th Street & Genoa Avenue

On August 9, 2018, Contract 14087 was awarded to Slateco, Inc. of Farwell, Texas.  However, staff determined that the contractor's performance did not comply with the terms and conditions of the contract.  Pursuant to the contract, the City of Lubbock exercised its right to cancel the contract and enter into a new contract with the next lowest bidder as it deems to be in the best interest of the City.  Based on this determination, the contract with Slateco was canceled. 

Staff is recommending a new contract be awarded to the the next lowest bidder, Center Point of Shallowater, Texas, for $154,550 for mowing services at the 15 Water Utilities facilities.  The recommended contract is for a term of one (1) year with the option of four (4) one-year extensions.  The cost of services for each one-year extension will not increase more than the annual Consumer Price Index (CPI) or Product Price Index (PPI).  
Fiscal Impact
Annual cost for this contract is $154,550 and is budgeted in the FY 2018-2019 Water Fund Operating Budget.
Staff/Board Recommending
Jesica McEachern, Assistant City Manager

Attachments
Resolution-CenterPointMowing
Contract (c) - Center Point
Bid Tabulation (c)- Center Point

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