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AI- 7931   8. 12.    
Regular City Council Meeting
Meeting Date: 02/12/2019  

Information
Agenda Item
Resolution - Facilities: Consider a resolution authorizing the Mayor to execute Contract 14401 with Hamilton Roofing Company, Inc., for roof replacement at Fire Station #7 located at 202 Slide Road.
Item Summary
Roof Sections A, C, E2, D3, and F of Fire Station #7 will be replaced.

Work shall include:
• Applying asphalt primer to the existing modified bitumen roofing system, and removing any blisters or ridging in the existing roof membrane
• Installing new ½” per 12” sloped crickets as shown on roof plan and adhering specified ¼” substrate board as specified
• Fully adhering specified SBS modified base sheet, and fully adhering one ply of thermoplastic evaloy sheet
• Installing new miscellaneous carpentry to the perimeter roof details as specified to provide new substrate for flashing assembly as specified
• Raising all mechanical equipment and service lines to eight-inch (8”) minimum height above finished roof surface
• Providing a 20-year NDL manufacturer’s warranty with no exclusion for up to 2-inch diameter hail events, and a 2- year contractor’s warranty.

Work shall also include all HVAC and electrical, piping disconnect and reconnection. Installation shall be as per specifications, details and manufacturer’s guidelines.

In response to request for proposals, five (5) contractors submitted sealed proposals that were evaluated and ranked in relation to the published selection criteria pursuant to Texas Local Government Code, Section 2269. The proposals ranged in price from $35,635 to $69,965.94, with construction time estimated between 7-45 days.

The proposals were evaluated using the following criteria: Price (60%), Contractor Qualifications (30%), Safety Record Questionnaire (5%) and Construction Time (5%). The maximum point value is 100 points.

After the proposals were evaluated, the following ranking was obtained:
Proposer Points
Hamilton Roofing of Lubbock, TX 71.4
Tecta America of Lubbock, TX 69.6
Ortiz Roofing of Dumas, TX 69.5
Lydick-Hooks Roofing Co. of Lubbock, TX 66.3
Roofs Inc. of Lubbock, TX 57.8

Time for completion was estimated at 30 consecutive calendar days, and liquidated damages are $250 per additional calendar day.

Texas Local Government Code, Section 2269 requires the City to select the offeror that offers the best value based on the published selection criteria and on its ranking evaluation. In determining the best value, the City is not restricted to considering price alone, and considers other factors stated in the selection criteria. The City and its engineer or architect may discuss with the selected offeror options for a scope or time modification and any price change associated with the modification.

Staff and Evaluation Committee recommends award to the most qualified proposer, Hamilton Roofing of Lubbock, Texas, for $58,200, with time duration of 30 days for final completion.
Fiscal Impact
$1,252,000 is appropriated in Capital Improvement Project 92359, Facility Roof Replacements, with $58,200 available for this purpose.
Staff/Board Recommending
Mark Yearwood, Assistant City Manager

Attachments
Resolution
Contract
Budget Detail
CIP Detail

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