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AI- 7948   8. 15.    
Regular City Council Meeting
Meeting Date: 02/12/2019  

Agenda Item
Resolution - Fleet Services: Consider a resolution authorizing the Mayor to execute Purchase Order 31043471 with Randall Reed Prestige Ford, for the purchase of seven mid-size SUVs for the Police Department.
Item Summary
This purchase is for five 2020 Ford Explorer's for Police Patrol, one 2020 Ford Explorer for Police Administration), and one 2020 Ford Explorer for 5711 Police Investigations seven Police units. This Purchase was made through ITB 19-14450-RR.

Two vendors submitted bids:
Item Vendor Units Cost per Unit Total
Item 1 Randall Reed Prestige Ford
Jim Bass Ford
Item 2 Randall Reed Prestige Ford
Jim Bass Ford
1 $34,920
Item 3 Randall Reed Prestige Ford
Jim Bass Ford
1 $37,150
Option 6 Randall Reed Prestige Ford
Jim Bass Ford
1 $380
TOTAL Randall Reed Prestige Ford
Jim Bass Ford
Staff recommends award to the lowest bidder who met all specs, Randall Reed Prestige Ford of Garland, Texas for: 
5 SUVs for Police Patrol - Total Cost $185,750
1 Police SUV for Police Administration - Total cost $34,920
1 Police SUV with Option 6 Police Interior Update Package for Police Investigations - Total cost $37,530
Total cost for all 7 vehicles is $258,200.

Time for completion is 120-240 calendar days.
Fiscal Impact
This purchase of $258,200 will be paid with $251,200 from Risk Management, and the remaining $7,000 from a $1,000 deductible from each department for each vehicle.

Staff/Board Recommending
Mark Yearwood, Assistant City Manager

Resolution - Randall Reed's Prestige Ford, PO 31043471
Purchase Order - Randall Reed's Prestige Ford
Bid Tabulation (c)- Randall Reed Prestige Ford

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