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Called Special Meeting of the City Council 
City of Lubbock, Texas
Meeting Agenda

March 17, 2020 at 11:00 A.M.
Daniel M. Pope, Mayor
Jeff Griffith, Mayor Pro Tem, District 3
Juan A. Chadis, Councilman, District 1
Shelia Patterson Harris, Councilwoman, District 2
Steve Massengale, Councilman District 4

Randy Christian, Councilman, District 5
Latrelle Joy, Councilwoman, District 6
     W. Jarrett Atkinson, City Manager
Chad Weaver, City Attorney
Rebecca Garza, City Secretary
http://www.ci.lubbock.tx.us

404 Municipal Drive, LP&L Operations Training Room,  Lubbock, Texas

City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.
11:00 a.m. - City Council convenes in Open Session at LP&L in the LP&L Operations Training Room, 404 Municipal Drive, Lubbock, Texas.

12:30 p.m. - Approximately - Following completion of the Executive Session, the City Council and the Electric Utility Board will reconvene in open session. It is anticipated that the open session will begin at 12:30 p.m. However, this is an approximation and the Board and City Council may begin the open session earlier or later depending on when the Executive Session is complete.

Participation in the Electric Utility Board Meeting:
City Council will attend, participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board in which the Board will consider the following matters:
 
             
1.   PUBLIC COMMENT – This period, of up to thirty minutes, is dedicated to public comment.  Each member of the public will have three minutes to speak.  Any member of the public that requires the assistance of a translator will have six minutes to speak.  Comments must be limited to only those items posted on the Electric Utility Board agenda.  Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting.  The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet.  If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
 
2.   Executive Session
 
2. 1.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 on the following competitive matters of Lubbock Power & Light:
 
2. 1. 1.  
Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
 
2. 1. 2.  
Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider).
 
2. 1. 3.  
Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies.
 
2. 1. 4.  
Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
 
2. 1. 5.  
Discuss and deliberate risk management information, contracts, and strategies, including fuel hedging and storage.
 
3.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code ((i) Certificate of Convenience and Necessity issues, including but not limited to Public Utility Commission Docket Nos. 48625, 48668, 48909, and 49151 related to Order issued in the Application of the City of Lubbock through Lubbock Power & Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No. 47576; (ii) Project to Monitor Lubbock Power & Light’s Transition to ERCOT, Public Utility Commission Project No. 48113;  (iii) Federal Energy Regulatory Commission, Public Service Company of Colorado and Southwestern Public Service Company, Docket Nos. ER19-675-000 and EL19-83-000; FERC Docket Numbers EL18-9, Xcel Energy Services Inc. v. Southwest Power Pool, Inc., EL17-21, Kansas Electric Power Cooperative, Inc. v. Southwest Power Pool, Inc., ER16-1341, Southwest Power Pool, Inc., EL19-96, Cimarron Windpower II, LLC v. Southwest Power Pool, Inc. (collectively, “Z2 Cases”); and Southwestern Public Service Company tariff filing, Docket No. ER20-277-000, and protest regarding same; (iv) real property processes and acquisitions; (v) advice and counsel regarding contract; and (vi) advice and counsel regarding statutory updates.
 
4.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.072, to deliberate the purchase, exchange, lease, and value of real property, regarding Lubbock Power & Light transmission and distribution easements (Electric Utility Easements).
 
5.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, and/or duties of a public officer or employee (General Counsel).
 
6.   Regular Agenda
 
6. 1.   The Board will approve the minutes from the Regular Electric Utility Board Meeting of February 18, 2020; the minutes from the Special Called Electric Utility Board Meeting of February 18, 2020; and the minutes from the Special Called Electric Utility Board Meeting of March 6, 2020.
 
6. 2.   Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures, status of transmission and distribution projects, and LP&L staffing and performance. 
 
6. 3.   Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, and service issues.
 
6. 4.   The Board will consider a resolution appointing the General Counsel of Lubbock Power & Light, and the terms of that appointment.
 
6. 5.   Discussion regarding access to city email, and distribution of information regarding same.
 
7.   Consent Agenda
 
7. 1.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Engagement of Services Agreement dated February 21, 2020, by and between Crenshaw Dupree and Milam L.L.P. and the City of Lubbock, acting by and through Lubbock Power & Light, regarding legal work in connection with expanding and improving its transmission and distribution system, including, but not limited to, acquiring easements and license agreements, potential eminent domain actions, resolving title issues in connection with acquiring easements, and other related tasks.
 
7. 2.   The Board will consider a resolution authorizing the Chairman of the Electric Utility Board to execute an amendment to the Contract for Services, Master Agreement 7123-17 EUA, by and between Itron, Inc. (ITRON), and the City of Lubbock, acting by and through its Electric Utility Board and City Council, to provide and install a complete Advanced Metering Infrastructure Solution (AMI Solution), and to manage and maintain the AMI Solution.
 
7. 3.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Grid Structures, RFP# 7123-20-ELD, for LP&L Overhead Steel Poles - Holly to Slaton.
 
7. 4.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Electrical Power Products, Inc., RFP# 7126-20-ELD, for LP&L Co-op and Southeast Relay Panels.
 
7. 5.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Siemens Industry, Inc., RFP# 7127-20-ELD, for LP&L Yellow House Canyon 27 kV Distribution Circuit Breakers.
 
7. 6.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Higher Power Electrical, LLC, regarding RFP# 7129-20-ELD, for LP&L Coop Substation Line Swap Construction Services.
 
7. 7.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order (i) as concerns line item 1, to Stuart C. Irby (ii) as concerns line item 2 and 3 to Texas Electric Cooperatives and (iii) as concerns line items 4 to American Wire Group, ITB# 7132-20-ELD, for LP&L Holly to Slaton Conductor and Shield Wire.
 
7. 8.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light and Kantex Industries, Inc., regarding ITB# 7137-20-ELD, for LP&L Utility Locating and Hydrovac Services for Holly Transmission Lines.
 
7. 9.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Stuart C. Irby, ITB# 7134-20-ELD, for LP&L Holly to Slaton - Transmission and Distribution Hardware.
 
7. 10.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Structure Sharing Agreement for the Transmission & Distribution Under-builds on SPS Circuits T-83 & V-45 between Frankford & Allen Substations Located between 82nd & 75th Elgin Avenue, Lubbock, Texas, by and between the City of Lubbock, acting by and through Lubbock Power & Light and Southwestern Public Service Company.
 
7. 11.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Iljin Electric USA, Inc., RFP# 7124-20-ELD, for LP&L 50 MVA Substation Power Transformer.
 

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