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Called Special Meeting of the City Council 
City of Lubbock, Texas
Meeting Agenda

March 30, 2021 at 11:00 A.M.
Daniel M. Pope, Mayor
Steve Massengale, Mayor Pro Tem, District 4
Juan A. Chadis, Council Member, District 1
Shelia Patterson Harris, Council Member, District 2
Jeff Griffith, Council Member District 3

Randy Christian, Council Member, District 5
Latrelle Joy, Council Member, District 6
W. Jarrett Atkinson, City Manager
Chad Weaver, City Attorney
Rebecca Garza, City Secretary
http://www.ci.lubbock.tx.us

City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas (In-Person)
& Conference Rooms 201A and 201B (Executive Session)
or
The Public may also listen to the meeting by calling any of the following numbers:
(346)248-7799; (669)900-9128; (253)215-8782; (301)715-8592; (312)626-6799; (646)558-8656
Toll Free at the following: (877)853-5247 and (888)788-0099
or
Webinar Link: https://zoom.us/j/96040457667 Webinar ID: 960 4045 7667 Password:364925

City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.

 
11:00 a.m. - City Council convenes in open session in City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas, and via video conference and teleconference.

Pursuant to Executive Order of Governor Abbott, the City Council and the Electric Utility Board will convene via video and/or teleconference.

Participation in the Electric Utility Board Meeting: City Council will attend and participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board, in which the Board will consider the following matters:
 
             
1.   PUBLIC COMMENT
 
1. 1.   This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
 
1. 2.   Alternatively, any member of the public wishing to address the Electric Utility Board, regarding any matter posted on the Electric Utility Board Agenda, may submit a public comment by email at lplcitizencomments@mylubbock.us beginning at the time this agenda is publicly posted and no later than 9:00 a.m. on March 30, 2021. Each comment will be read aloud for a period of time not to exceed three minutes, in accordance with the practices and procedures of the Electric Utility Board.
 
2.   EXECUTIVE SESSION
 
2. 1.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories:
 
2. 1. 1.  
Generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
 
2. 1. 1. 1.  
Discuss and deliberate generation unit matters.
 
2. 1. 2.  
Bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies.
 
2. 1. 2. 1.  
Discuss and deliberate issues regarding Electric Reliability Council of Texas prices and related services and strategies.
 
2. 1. 3.  
Effective fuel and purchased power agreements and fuel transportation arrangements and contracts.
 
2. 1. 3. 1.  
Discuss and deliberate purchased power matters.
 
2. 1. 4.  
Risk management information, contracts, and strategies, including fuel hedging and storage.
 
2. 1. 4. 1.  
Discuss and deliberate risk management strategies.
 
2. 1. 5.  
Plans, studies, proposals, and analyses for system improvements, additions, or sales (other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider).
 
2. 1. 5. 1.  
Consider and the Board will take possible action regarding the construction of electric transmission infrastructure, and real estate acquisitions regarding same, ordered integrated into ERCOT.
 
2. 1. 5. 2.  
Discuss and deliberate plans, studies, proposals, and analyses for system improvements, additions, or sales.
 
2. 1. 6.  
Customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
 
2. 2.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code: (i) legal advice and counsel regarding the Application of the City of Lubbock, acting by and through Lubbock Power & Light for authority to establish initial wholesale transmission rates and tariffs before the Public Utility Commission of Texas and the State Office of Administrative Hearings, PUC Docket No. 51100, SOAH Docket 473-21-0043; (ii) Southwestern Public Service Company tariff filing, Docket No. ER20-277-000, and protest regarding same;  (iii) legal issues regarding contract(s) herein listed on the agenda; (iv) real property processes and acquisitions; (v) power purchase agreements; (vi) legal issues regarding customer choice and Texas Utilities Code, Chapter 40; (vii) Federal Energy Regulatory Commission, Docket Nos. ER16-1341, EL17-2, and EL18-9, related to SPP attachment Z2; (viii) legal advice and counsel regarding matters identified in Section 3(a)-(f) of this Agenda; (ix) legal advice and counsel regarding potential statutory changes regarding ERCOT and/or electric utility regulation.
 
2. 3.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.072, to deliberate the purchase, exchange, lease, and value of real property, regarding Lubbock Power & Light transmission and distribution easements (Electric Utility Easements).
 
1:00 p.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 1:00 p.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete.
 
 
3.   REGULAR SESSION
 
3. 1.   The Board will approve the minutes from the Regular Electric Utility Board Meeting of February 22, 2021.
 
3. 2.   Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures, status of transmission and distribution projects, mutual aid, weather events, outage, and restoration efforts, staffing levels, regulatory matters, and operational performance metrics.
 
3. 3.   Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service issues, and administrative, operational, and financial impacts caused by or related to the COVID-19 pandemic and/or Winter Storm Uri, including but not limited to disconnects, efforts to work with customers, payment plans, and community resources available for assistance.
 
3. 4.   Presentation and discussion of impacts of flooding event regarding the City of Lubbock Utilities building on or about March 12, 2021, and related issues including but not limited to business operations and call center logistics.
 
3. 5.   Presentation and discussion by the Director of Electric Utilities or his designee, regarding the status of Lubbock Power & Light’s transition to the Electric Reliability Council of Texas (“ERCOT”).
 
3. 6.   Presentation and discussion by the Director of Electric Utilities, or his designee, regarding updates on the legislative and regulatory matters regarding ERCOT, and the status of any legislation, legislative hearings, rulemakings, and/or regulatory or administrative action regarding same.
 
4.   CONSENT AGENDA
 
4. 1.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Master Brokerage Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Amerex Brokers, LLC, regarding brokerage services related to the sale of renewable energy credits, and recommending ratification of same to the City Council of the City of Lubbock.
 
4. 2.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a that certain Service Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Evari GIS Consulting, Inc., RFP# 7110-21-ELD, regarding LP&L Street Light Audit Services.
 
4. 3.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain First Amendment to Professional Services Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Principle Staffing, LLC, regarding certain supplemental staffing services.
 
4. 4.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, the Electric Utility Board Chairman, and the City of Lubbock’s attorneys, as applicable, to execute that certain Agreement of Settlement, and any related documents, to effectuate the settlement of Docket No. ER20-277-000, proceeding before the Federal Energy Regulatory Commission between the City of Lubbock, acting by and through Lubbock Power & Light, Southwestern Public Service Company, Central Valley Electric Cooperative, Inc., Lea County Electric Cooperative, Inc., Farmers’ Electric Cooperative of New Mexico, Inc., Roosevelt County Electric Cooperative, Inc., Western Farmers Electric Cooperative, and Golden Spread Electric Cooperative, Inc.
 
4. 5.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order for ITB #7118-21-ELD, (i) as concerns line items 1, 3, 4, 5, 6, 7, 9, 10, 11, 12, 13, 14, 16, 17, 18, 19, 21, 22, 23, 24, 25 and 26  to Stuart C. Irby and (ii) as concerns line item 8 and 20 to Anixter Inc., for LP&L Distribution Transformers.
 
4. 6.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Higher Power Electrical, LLC, RFP# 7121-21-ELD, regarding LP&L Metering Installation and Construction for Holly and Mackenzie Substations.
 
4. 7.   The Board will consider a resolution authorizing the Director of Electric Utilities to execute that certain Designation for Payment by and between the City of Lubbock, acting by and through Lubbock Power & Light, Bird Electric Enterprises, and SureTec Information Systems, Inc., regarding for Request for Proposal (RFP) 7171-20-ELD, LP&L Dunbar Tie-in Transmission Line Construction Services.
 
4. 8.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Utility Construction Services, LLC, RFP# 7123-21-ELD, regarding the LP&L Construction Services for Vicksburg to McDonald optical ground wire (OPGW) Project.
 
4. 9.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Change Order #10 and #11 by and between the City of Lubbock, acting by and through Lubbock Power & Light and Integrated Power Company, RFP# 7164-20-ELD, for LP&L Dunbar, Yellow House Canyon, and Northeast Substation Construction Services.
 

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