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Called Special Meeting of the City Council 
City of Lubbock, Texas
Meeting Agenda

 May 19, 2020 at 11:00 A.M.
Daniel M. Pope, Mayor
Jeff Griffith, Mayor Pro Tem, District 3
Juan A. Chadis, Councilman, District 1
Shelia Patterson Harris, Councilwoman, District 2
Steve Massengale, Councilman District 4

Randy Christian, Councilman, District 5
Latrelle Joy, Councilwoman, District 6
     W. Jarrett Atkinson, City Manager
Chad Weaver, City Attorney
Rebecca Garza, City Secretary
http://www.ci.lubbock.tx.us

Citizens Tower (In-Person)
City Council Chambers, 1314 Avenue K, Lubbock, Texas
or
The Public may also listen to the meeting by calling any of the following numbers:
(346)248-7799 ; (669)900-9128 ; (253)215-8782 ;  (301)715-8592 ; (312)626-6799 ; (646)558-8656 ; 
(888) 788-0099 (Toll Free) ;  (877) 853-5247 (Toll Free)
 Webinar ID: 941 0638 2435

City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.

11:00 a.m. - City Council convenes in open session via teleconference and in City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas.

Participation in the Electric Utility Board Meeting:

City Council will attend, participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board in which the Board will consider the following matters:
 
             
1.   PUBLIC COMMENT
 
1. 1.   This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
 
1. 2.   Alternatively, any member of the public wishing to address the Electric Utility Board, regarding any matter posted on the Electric Utility Board Agenda, may submit a public comment by email at lplcitizencomments@mylubbock.us  no later than 9:00 a.m. on May 19, 2020. Each comment will be read aloud for a period of time not to exceed three minutes, in accordance with the practices and procedures of the Electric Utility Board.
 
2.   EXECUTIVE SESSION
 
2. 1.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 on the following competitive matters of Lubbock Power & Light:
 
2. 1. 1.  
Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
 
2. 1. 2.  
Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider).
 
2. 1. 3.  
Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies.
 
2. 1. 4.  
Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
 
2. 1. 5.  
Discuss and deliberate risk management information, contracts, and strategies, including fuel hedging and storage.
 
2. 2.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code (i) Certificate of Convenience and Necessity issues, including but not limited to Public Utility Commission Docket Nos. 48909 related to Order issued in the Application of the City of Lubbock through Lubbock Power & Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No. 47576; (ii) Federal Energy Regulatory Commission, Public Service Company of Colorado and Southwestern Public Service Company, Docket Nos. ER19-675-000 and EL19-83-000, and Southwestern Public Service Company tariff filing, Docket No. ER20-277-000, and protest regarding same; (iii) real property processes and acquisitions; (iv) power purchase agreements; (v) legal issues regarding customer choice; (vi) legal issues regarding statutory update; and (vii) legal issues regarding contract(s) herein listed on the agenda.
 
2. 3.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.072, to deliberate the purchase, exchange, lease, and value of real property, regarding Lubbock Power & Light transmission and distribution easements (Electric Utility Easements).
 
12:00 p.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 12:00 p.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete.
 
3.   REGULAR SESSION
 
3. 1.   The Board will approve the minutes from the Regular Electric Utility Board Meeting of April 21, 2020.
 
3. 2.   Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures, status of transmission and distribution projects, status of donation agreement, and LP&L staffing and performance.
 
3. 3.   Presentation and discussion of administrative, operational, and financial impacts and issues caused by or related to the COVID-19 pandemic, as well as measures implemented to mitigate or address the same, including but not limited to, the suspension of customer utility disconnections and implementation of customer payment plans.
 
3. 4.   Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, and service issues.
 
3. 5.   The Board will consider a budget amendment, amending the FY 2019-20 Capital Program to amend the following Capital Improvement Projects (CIP): CIP #92469, Substation Rebuild - Holly; CIP #92403, 69/115kV Line Rebuild: Thompson-Vicksburg; CIP #92480, 69/115kV Line Rebuild: Southeast-Oliver; CIP #92474, Future Substation – North Addition 345kV; CIP #92464, Yellow House Canyon Substation; CIP #92662, Dunbar Station Work (To Accommodate Autotransformers); CIP #92663, Yellow House Canyon Station Work (To Accommodate Autotransformers); and CIP #92666, Dunbar Substation, and providing for a delegation of authority to the Director of Electric Utilities, or his designee, regarding budget amendments related to transfers of funds between accounts, if required, for the remainder of the FY 2019-2020 budget cycle.
 
3. 6.   The Board will consider a resolution instructing and authorizing the Director of Electric Utilities, or his designee, to verify and report on the completion of a cybersecurity training by employees to the Texas Department of Information Resources, and requiring periodic audits to ensure compliance with Texas Government Code § 2054.5191.
 
3. 7.   The Board will consider and take possible minuted action related to a modification of the date of the regularly scheduled Electric Utility Board meeting of June 16, 2020, and the location of future board meetings.
 
4.   CONSENT AGENDA
 
4. 1.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Professional Services Agreement and related Amendment 1 to Software License Agreement by and between the City of Lubbock, acting by and though Lubbock Power & Light, and Telvent USA, LLC, for the licensing and maintenance of the ArcFM Software Solution.
 
4. 2.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Engagement Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light and Haynes and Boone, LLP regarding legal services related to power purchase agreement matters.
 
4. 3.   The Board will consider a resolution to ratify that certain License Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light (“LP&L”) and BNSF Railway Company (“BNSF”), granting a license to LP&L to cross property of BNSF, located near Highway 84 and Erskine Street.
 
4. 4.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Electrical Power Products, Inc., RFP# 7148-20-ELD, for LP&L Dunbar Substation Enclosures and Relay Panels.
 
4. 5.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Texas Electric Cooperatives, ITB# 7149-20-ELD, for LP&L Dunbar Substation 115kV Combination Current – Voltage Transformers.
 
4. 6.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Bird Electric Enterprises, LLC, RFP# 7151-20-ELD, for LP&L Holly Tie-in Transmission Line Construction Services.
 
4. 7.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Electrical Power Products, Inc., RFP# 7152-20-ELD, for LP&L Wadsworth Substation Relay Upgrades and Panels.
 
4. 8.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, the Electric Utility Board Chairman, and the City of Lubbock’s attorneys, as applicable, to execute a Stipulation and Agreement of Partial Settlement, and any related documents, including a Purchase and Sale Agreement, to effectuate the settlement of Docket Nos. ER19-675-000 and EL19-83-000, proceeding before the Federal Energy Regulatory Commission between the City of Lubbock, acting by and through Lubbock Power & Light, and Southwestern Public Service Company and Public Service Company of Colorado.
 
4. 9.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Second Amendment to the Professional Services Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light (“LP&L”), and TMG Utility Advisory Services, Inc. (“TMG”), amending the Professional Services Agreement dated effective June 14, 2018, regarding the Customer Information System Program (“CIS Program”).   
 
4. 10.   The Board will consider a resolution authorizing the Director of Electric Utilities to execute amended Ordering Documents between the City of Lubbock, acting by and through Lubbock Power & Light (LP&L), and Oracle America, Inc. (Oracle) amending the Oracle Professional Services Ordering Document (OD), approved on May 29, 2018 and amended on November 18, 2019, and the Software as a Service OD, approved on May 29, 2018, and replaced on May 21, 2019, regarding the Customer Information System Program (“CIS Program”).
 

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