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Called Special Meeting of the City Council 
City of Lubbock, Texas
Meeting Agenda

July 25, 2019 at 11:00 A.M.
Daniel M. Pope, Mayor
Jeff Griffith, Mayor Pro Tem, District 3
Juan A. Chadis, Councilman, District 1
Shelia Patterson Harris, Councilwoman, District 2
Steve Massengale, Councilman District 4

Randy Christian, Councilman, District 5
Latrelle Joy, Councilwoman, District 6
     W. Jarrett Atkinson, City Manager
Chad Weaver, City Attorney
Rebecca Garza, City Secretary
http://www.ci.lubbock.tx.us

Lubbock Power & Light (LP&L)
1301 Broadway, 2nd Floor Conference Room, Lubbock, Texas

City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.

 
11:00 a.m. - City Council convenes in open session at LP&L in the 2nd Floor Conference Room, 1301 Broadway, Lubbock Texas.

1:00 p.m. – Approximately - Following completion of the Executive Session, the City Council and the Electric Utility Board will reconvene in open session. It is anticipated that the open session will begin at 1:00 p.m. However, this is an approximation and the Board and City Council may begin the open session earlier or later depending on when the Executive Session is complete.

Participation in the Electric Utility Board Meeting:
City Council will attend, participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board in which the Board will consider the following matters:
 
             
1.   MINUTES
 
1. 1.   The Board will approve the minutes from the Regular Electric Utility Board Meeting of June 18, 2019, and the Special Called Electric Utility Board Meeting of July 9, 2019.
 
2.   EXECUTIVE SESSION
 
2. 1.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 on the following competitive matters of Lubbock Power & Light:
 
2. 1. 1.  
Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
 
2. 1. 2.  
Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider).
 
2. 1. 3.  
Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies.
 
2. 1. 4.  
Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
 
2. 1. 5.  
Discuss and deliberate risk management information, contracts, and strategies, including fuel hedging and storage.
 
2. 2.  
Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code ((i) Certificate of Convenience and Necessity issues, including but not limited to Public Utility Commission Docket Nos. 48625, 48668, 48909, and 49151 related to Order issued in the Application of the City of Lubbock through Lubbock Power & Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No. 47576; (ii) Project to Monitor Lubbock Power & Light’s Transition to ERCOT, Public Utility Commission Project No. 48113;  (iii) Federal Energy Regulatory Commission, Public Service Company of Colorado and Southwestern Public Service Company, Docket No. ER19-675-000 and related matters; (iv) Federal Energy Regulatory Commission, Docket No. ER19-1727, Southwestern Public Service Company and related matters; (v) Federal Energy Regulatory Commission, Docket No. EL 19-83-000, Public Service Company of Colorado, Southwestern Public Service Company and related matters; (vi) Power Purchase Agreements; (vii) legal issues related to statutory changes; and (viii) real property processes and acquisitions.
 
2. 3.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.072, to deliberate the purchase, exchange, lease, and value of real property, regarding Lubbock Power & Light transmission and distribution easements. (Electric Utility Easements)
 
3.   PUBLIC COMMENT - This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
 
4.   REGULAR AGENDA
 
4. 1.   Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures, status of transmission and distribution projects, and LP&L staffing and performance. 
 
4. 2.   Presentation and discussion of status report from Project Helping Hands Committee. 
 
4. 3.   Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, purchased power cost recovery factor, customer metering, tariff and billing, expenses associated with EUB meetings, and service issues.
 
4. 4.   The Board will consider a resolution providing for an adjustment of the Purchased Power Cost Recovery Factor (“PPRF”) portion of Electric Rate/Tariff Schedule, the PPRF providing for the recovery by LP&L of all purchased power costs incurred by LP&L in serving system demand and energy requirements, as more particularly defined in LP&L’s Electric Rate/Tariff Schedule, as adopted by the City Council of the City of Lubbock on September 13, 2018, Resolution No. 2018-R0314.
 
5.   CONSENT AGENDA
 
5. 1.   The Board will consider a resolution authorizing the Lubbock Power & Light Purchasing Manager, or his designee, to execute a revised purchase order to Valmont Utility, RFP #7149-18-ELD, LP&L Transmission Line Steel Poles for Northwest to Mackenzie Transmission Lines.
 
5. 2.   The Board will consider a resolution authorizing the purchasing manager, or his designee, to execute a Purchase Order to Electrical Power Products, RFP# 7131-19-ELD, for LP&L Mackenzie and Oliver Substations Enclosure and Relay Panels.
 
5. 3.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute public works contract to Higher Power Electrical, LLC, RFP# 7144-19-ELD, for LP&L Thompson to Vicksburg Transmission Line Construction Services.
 
5. 4.   The Board will consider a resolution authorizing the purchasing manager, or his designee, to execute a Purchase Order to Stuart C. Irby, ITB# 7148-19-ELD, for LP&L Northwest to Mackenzie Transmission and Distribution Material.
 
5. 5.   The Board will consider a resolution (i) ratifying the execution of the Master Terms and Conditions by the Director of Electric Utilities; and (ii) authorizing the purchasing manager, or his designee, to execute a Sole Source Purchase Order to Doble Engineering Company, for Three Phase Power System Simulator and equipment.
 
5. 6.   The Board will consider a resolution authorizing the Director of Electric Utilities or his designee to execute a Partial Cancellation of Public Works Contract, by and between the City of Lubbock, acting by and through Lubbock Power & Light and Plaska Transmission Line Construction, LLC, for RFP# 7124-18-ELD, LP&L Chalker to Oliver and Thompson Transmission Line Construction Services.
 

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