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CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
February 17, 2015
1:00 P. M.


The City Council of the City of Lubbock, Texas met in special session on the 17th of February, 2015, at Lubbock Power & Light (LP&L), 1301 Broadway - Basement Conference Room A, Lubbock, Texas at 1:00 p.m.


1:04  P.M. CITY COUNCIL CONVENED
Lubbock Power & Light (LP&L), 1301 Broadway - Basement Conference Room A, Lubbock, Texas
Present: Mayor Glen C. Robertson; Mayor Pro Tem Jim Gerlt; Council Member Karen Gibson; Council Member Jeff Griffith; Council Member Victor Hernandez; City Manager James Loomis; City Secretary Rebecca Garza; City Attorney Chad Weaver
Absent: Council Member Latrelle Joy; Council Member Floyd Price
Note: Council Member Victor Hernandez arrived in Executive Session at 1:10 p.m.

This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting which the board considered the following topics as shown below.

Note:      The Electric Utility Board addressed agenda items in the following order:
  • 1.1; Executive Session; Public Comments; 5.1-5.4.
  • No quorum (of the City Council) was present for items 5.5-6.3.
             
1. MINUTES
             
1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on January 20, 2015.

Motion by Charles Dunn, seconded by Clayton Isom to approve the minutes of January 20, 2015.

Vote: 7 - 0 Motion carried by the Board
Other: James Conwright (ABSENT)
             
Electric Utility Board member, James Conwright, arrived in Executive Session at 1:59 p.m.
             
2. EXECUTIVE SESSION: Jointly with West Texas Municipal Power Agency Board

The meeting was called into a closed session at 1:13 p.m. under the provisions of Section 551, Texas Government Code. The meeting was called back into a public session at 3:50 p.m.
             
1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters:
             
1. Discuss generation unit specific fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
             
2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider).
             
3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel; purchased power agreements; risk management information and related services and strategies.
             
4. Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
             
3. EXECUTIVE SESSION CONTINUED
             
1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power & Light:
             
1. Discuss generation unit specific fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
             
2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider).
             
3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel; purchased power agreements; risk management information and related services and strategies.
             
2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney to the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code (purchase power agreements).
             
4. PUBLIC COMMENT This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.

No one appeared to speak.
             
5. REGULAR AGENDA
             
1. Discuss and the Board will take action regarding a resolution accepting the Lubbock Power & Light Annual Financial Report (AFR) for fiscal year ended September 30, 2014.

Andy Burcham, Chief Financial Officer for LP&L; and Kevin Kemp, partner with BKD, gave comments and answered questions from the Board.

Motion by Clayton Isom, seconded by James Conwright to accept the Lubbock Power & Light Annual Financial Report (AFR).

Vote: 8 - 0 Motion carried by the Board
             
2. Presentation on downtown redevelopment activities, including status of underground utility location and relocation activities and update on progress and future of Downtown Redevelopment and the attraction and retention of residential and commercial parties to the downtown area (collectively, the “Downtown Project”).

Delbert McDougal, Chairman of McDougal Companies and Downtown Master Developer, gave a presentation and answered questions from the Board.

Eduardo Rodriguez, Electric Engineering Manager at LP&L; and Wood Franklin, City Engineer, gave comments and answered questions from the Board.
             
3. Discuss availability, cost, speed and other issues regarding present broadband service related to the Downtown Project and the Board will take minuted action instructing staff to prepare an estimate of any increased costs that would be incurred related to installation of fiber along with other underground utility infrastructure.

Motion by Charles Dunn, seconded by Stephanie Hill to direct staff to look at feasibility and cost to run the fiber optics in phase I and also cost to add fiber optic in future phases, with an amendment by Clayton Isom, seconded by Jerry Bell to include all aspects of feasibility of the project, including legal issues.

Vote: 8 - 0 Motion carried by the Board.
             
4. The Board will consider a resolution authorizing the Director of Electric Utilities to execute an amended Exhibit A to that certain Professional Services Agreement, dated September 6, 2011, by and between Lubbock Power & Light and Black and Veatch Corporation, regarding studies related to capacity and energy supply services.

Andy Burcham, Chief Financial Officer for LP&L, gave comments and answered questions from the Board.

*City Council lost quorum before a vote was taken.
             
5. Update/report by the Director of Electric Utilities regarding customer service, business center practices, procedures and policies, billing procedures, and LP&L staffing and performance.

*This item was deleted.
             
6. Discuss financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, and revenue and expense projections of Lubbock Power & Light.

*This item was deleted.
             
7. The Board will consider a resolution approving, and requesting the City Council to amend, the FY2014-15 Capital Program to amend Capital Improvement Projects (CIP’s) (i) 8585, Air Switch Replacement; (ii) 92341, Overhead Fault Indicators; (iii) 92374, 69 kV Line Rebuild – Coop to Slaton; (iv) 92377, Brandon Station Outage – Medium Term; (v) 8591, Massengale Station Outage – Medium Term; and (vi) 92334, Massengale Station Outage – Long Term.

*This item was deleted.
             
8. Discuss and the Board will take minuted action setting the date, time and place of the March 2015 meetings of the Electric Utility Board.

*This item was deleted.
             
9. Chairman of the Electric Utility Board appointments to the (i) Technical Review Committee; (ii) Financial Review Committee; (iii) Human Resources committee; and (iv) Low-Income Customer Committee.

*This item was deleted.
             
6. CONSENT AGENDA
             
1. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase order, RFP# 7111-15-ELP, to Siemens Energy Incorporated for LP&L Fabrication of a Water Gland Diaphragm for a 22 megawatt Westinghouse Turbine.

*This item was deleted.
             
2. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a contract, ITB# 7107-15-ELD, by and between the City of Lubbock, by and through Lubbock Power & Light, and HD Supply Power Solutions, LTD for LP&L GE Demand Meters – Annual Pricing.

*This item was deleted.
             
3. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a contract, ITB# 7109-15-ELD, by and between the City of Lubbock, by and through Lubbock Power & Light and College Fund Power Wash, for LP&L Mobile Car Wash Services – Annual Pricing.

*This item was deleted.
4:57 P.M. CITY COUNCIL ADJOURNED

There being no further business to come before Council, the meeting was adjourned.



  ____________________________________
GLEN C. ROBERTSON, MAYOR
ATTEST:

 
___________________________________
Rebecca Garza, City Secretary
 
*This item was discussed, by the Board, without a quorum of Council Members present.

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